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Rental property manager: Databases contains group of linked files to store property information
Introduction
->> Rental Property Manager
->> Features
   
Getting Started
->> Setup RPM for New Users
->> Setup Default Options
->> Creating Custom Fields
->> Invoice and Receipt Layout
->> Recycle Bin
->> Menus
->> Screens
   
Manage Property Data
->> Add/Edit Property
->> Add/Edit Tenants
->> Add/Edit Notes or Event Logs
->> Add or Change Photos
->> Add or Edit Expenses
->> Add or Edit Recurring Expenses
->> Add or Edit Recurring Income
->> Add or Edit Property Assets
->> Property Inspections
->> Manage Financial Data
   
RPM Planner & Databases
->> RPM Planner
->> Add or Edit a Planner Event
->> Setting Recurrent Planner Events
->> Databases
   
Property & Finance Reports
->> Reports
->> View Reports
->> Edit or Search Report
->> Asset List Report
->> Dimensions Report
->> Expenses Report
->> Income Report
->> Inspection Report
->> Summary Report
->> Tenant Reports
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Databases

RPM saves your property information as data, in a group of linked files called a Database. RPM is installed with a database that contains sample data. You can continue to save information in this database, but we recommend that you create a new database for your property data.

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Creating Databases is easy in RPM. You can reopen a saved database at any time. You may even want to have multiple databases for different groups of rental properties. You could set up different data sets, with Assets and Dimensions and Options defaults, for residential and commercial properties, for example. To review the database you wanted, you would Open the Saved Database.

You can also:

  1. Repair a Database - Run an update of your database files, a combination of restoring data from system backups with the addition of changes made to the database since the backup (typically using log files).
  2. Restore a Database - Open and re-implement your database Backup file.

You can create a database file from your RPM property data. Before you begin to enter data, you should create a database. The data you enter will be saved in the selected database.

Instructions

  • In the File menu, select Create Database.
  • The New Database screen displays.
  • In the Database Name field, enter the name of the new database file.
  • In the Database Location field, click on the folder icon. Browse your PC for the system location of the new database file. IMPORTANT: Microsoft Vista users must create the database in their My Documents folder.
  • Click OK.
  • The new database is created and saved. You can:
    • Save the database as a backup
    • Send the database to another RPM user for them to use

Opening a Saved Database

You can open a saved RPM database file in RPM.

NOTE: Do NOT try to open a database file that has not been created using RPM with this program.

Instructions

  • In the File menu, select Open Database.
  • The Open screen displays.
  • Browse your PC for the system location of the database file that you want to open.
  • Select the file and click OK.
  • The selected database is opened.

Back Up a Database

You can and should back up your databases. Backing up your database protects your data in case of a system or software failure. If there is a failure or a problem, the backup file makes it possible to fully recover the database.

NOTE: The more data you have in your database, the more important it is to back it up. You may want to save your backups in a secure file location that is not on your computer, i.e., on a flash drive or a CD-ROM.

Instructions

  • In the File menu, select Backup Database.
  • The Save As screen displays.
  • Browse your PC for the system location where you want to save the file.
  • Make sure that the file has a name that is meaningful to you. The default file name is:
  • <database_name><date>.rpmbackup
  • Click OK.
  • The database is saved.

Restore a Database

If you are having database or system problems, you may want to restore a backed-up database. Restoring a database opens and re-implements your database Backup file. It restores all your data up to the date and time of the backup.

NOTE: Do NOT try to open a database file that has not been created using RPM with this program.

Instructions

  • In the File menu, select Restore Database.
  • The Open screen displays.
  • Browse your PC for the system location of the database file that you want to open.
  • Select the file and click OK.
  • The selected database is opened. Your data is restored up to the time and date when the backup file was saved.

Repair a Database

What if you are having database or system problems - and you have forgotten to create a database Backup for a while? You can try to run a Repair of the database.

A Repair of the database is an update of your database files, a combination of restoring data from system backups with the addition of changes made to the database since the backup (typically using log files).

A Repair is not a guaranteed fix. It is not as good as a backed up database that you restore.

Instructions

  • In the File menu, select Repair Database.
  • The Open screen displays.
  • Browse your PC for the system location of the database file that you want to use as the basis of the Repair.
  • Select the file and click OK.
  • RPM processes the repair. This may take a few minutes.
  • The selected database is opened. Your data displays.
  • Save the Repaired database.

Password Protect a Database

Your financial and property information is valuable. To support your security, you may want to protect your databases with passwords. You can also remove passwords from databases, using the Remove Password command.

NOTE: Please keep records of your passwords.

Instructions

  • In the File menu, select Password Protect.
  • The Password screen displays.
  • Enter the password that you want to use for this database.
  • Click OK.
  • In future, if you want to open this database, you must enter the password.
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