Inventory Item Records
By selecting the New or Edit buttons from the list on the main screen you will arrive at the form that allows you to enter the details for your inventory item.
Item Name: The name of the item goes here such as Tax Records, Will, Coin Collection, Antique Chair and so forth. Just enter a short recognizable name for the item or document.
Item Type: is a generic field used to add your own breakdown or ability to define a means of classifying your data.
Location: As discussed above, the location field is the general location for an inventory item. Locations might be Home, Main Office, Summer Cottage, Warehouse 1 or whatever best describes the location of the inventory record. (See: Location)
Category: You can use this field to identify and classify your data by assigning a category to your item listing.
Sub Category: You can use this field to identify and classify your data by assigning a sub category to your item listing Such as Item = Computer and Cub Category = Monitor.
Manufacturer: Name the company that made the item if this is relivent.
Serial Number: If the item has a serial number such as a TV, VCR, Camera, Copier or car you should enter it here.
Date Acquired: Date you took possession of the item. Note: All dates are pre formatted for you, all you need to do is enter the date numbers, for a date 02/05/02 all you would need to type is 020502 and the rest will be done for you.
Value At Time Acquired: How much was the item worth when you received it.
Current Value: This is what the item is worth now or more important, how much would it cost to replace it today. If your insurance is for replacement value, you would put in the cost to replace it, otherwise the value after the items use and depreciation.
Replacement Value: What would it cost you to replace this item today?
Last Inventory Date: When did you last physically observe and inspect the item.
Item Number: If your organization uses property tags or item inventory tags you should enter that number here.
Condition: General condition of the item from Excellent, Good. Fair, Poor and Bad. Select from drop list.
Model Number: If it would help, put in the item model number if available.
Height: How tall is the item
Width: How wide is the item
Length: How Long is the item
Depth: How deem is the item
Weight: How heavy is the item
Description: This field gives you up to 1000 characters to describe the item in this record, it is a free form narrative of what the Location, Room, Item or Document is.
The Extras Tab displays the options you selected in the Registration / Control form. All of the options you selected yes for will display here on there own tabs. We will cover these specific options in the sections below.
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